Postnoted

Privacy Policy

Effective date: August 2025

At Postnoted (operated by Intellectual Perspective Press), we are committed to protecting your personal data and respecting your privacy. This policy explains what data we collect, how we use it, and your rights under the General Data Protection Regulation (GDPR).

1. Who We Are

Postnoted is a publishing brand of Intellectual Perspective Press by Debbie Jenkins, based in Spain.
Contact: debs@debbiejenkins.com

We act as the data controller for the personal data you provide.

2. What Data We Collect

When you engage with us, we may collect:

  • Contact details (name, email, postal address, phone number)
  • Payment information (processed securely by Stripe; we do not store card details)
  • Account details (for subscriptions, membership, or CRM purposes)
  • Communications (emails, support requests, contributor submissions)
  • Technical data (cookies, analytics, IP address, device/browser info)

3. How We Use Your Data

We process your personal data only where lawful and necessary, including:

  • To process and deliver orders and subscriptions
  • To manage payments and prevent fraud
  • To send transactional emails (order confirmations, renewals, invoices)
  • To communicate about magazine editions, events, and updates (if you opt in)
  • To manage contributor submissions and editorial correspondence
  • To improve our services through analytics and usage insights

We do not sell or rent your personal data to third parties.

4. Legal Basis for Processing

Under GDPR, we rely on the following legal grounds:

  • Contractual necessity: To provide the product/service you requested
  • Legitimate interest: To improve our services and protect against misuse
  • Consent: For sending newsletters or marketing communications
  • Legal obligation: For tax, accounting, and compliance purposes

5. How We Share Your Data

We only share data with trusted third parties where necessary:

  • Stripe (payments)
  • Bookvault (printing and fulfilment)
  • SwipeOne CRM (subscription and communication management)
  • Email providers (for newsletters and updates)

All partners comply with GDPR and process data securely.

6. International Transfers

Some service providers may process data outside the EU (e.g., US-based servers). We ensure adequate protection through standard contractual clauses or other lawful safeguards.

7. Contributor Data & Content

If you contribute material to Postnoted, we will collect and process the following in addition to the data listed above:

  • Contact details (name, email, postal address, phone number)
  • Professional information (biography, company, role, website or social links)
  • Images (photographs, headshots, logos)
  • Submitted works (articles, essays, diagrams, drafts, and related content)

This data and content may be used for:

  • Editorial review, correspondence, and production management
  • Publication in Postnoted magazine (print and digital editions)
  • Marketing and promotion of the magazine (including social media, email campaigns, and website features)
  • Archival and reference for future editions

We may store contributor data and content securely in our editorial systems and CRM for up to 7 years, for legal, editorial, and archival purposes.

Contributors grant Postnoted a non-exclusive license to use submitted materials and associated personal data for the purposes of publication, distribution, and promotion of the magazine in both print and digital formats.

We do not sell contributor data or license submitted materials to unrelated third parties.

Contributor Rights

Contributors have the same GDPR rights as readers and subscribers:

  • Access, rectification, deletion (where feasible), and objection
  • Request corrections or updates to biographical details or links

Please note: once material has been published, it may not be possible to withdraw it from copies already printed or distributed.

8. Data Retention

We keep your personal data only as long as necessary:

  • Subscription/order records: 7 years (for tax/legal reasons)
  • Marketing communications: until you unsubscribe
  • Contributor/editorial correspondence: retained for archival and editorial reference

9. Your Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data (“right to be forgotten”)
  • Restrict or object to certain processing
  • Data portability (receive your data in a machine-readable format)
  • Withdraw consent for marketing at any time

To exercise your rights, contact us at submissions@postnoted.com.

10. Cookies & Tracking

Our website may use cookies for:

  • Essential site functionality
  • Analytics (to improve our services)
  • Marketing (only with consent)

You can manage cookies through your browser settings.

11. Security

We use industry-standard security measures (encryption, access controls, secure servers) to protect your data. However, no system is 100% secure, and we cannot guarantee absolute security.

12. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available at postnoted.com/privacy.

13. Contact Us

If you have questions or concerns about how we handle your data, please contact:

Email: debs@debbiejenkins.com
Postal Address: Apartado de Correo, 178, Fuente Alamo, Murcia, 30320, SPAIN

If you are unsatisfied, you have the right to lodge a complaint with the Spanish Data Protection Authority (AEPD) or your local supervisory authority.